01
RosterATHLETES & GUARDIANS
CONNECTEDSee athletes and family contacts
Add athletes, import them from a tag, and see their guardians and how they joined. Move or remove an athlete as your roster changes.
Manage team rosters,
registration and schedules
Bring your season’s athletes, staff, practices, games and registration into one team workspace—connected to the rest of your coaching business.
YOUR TEAM. ONE CONNECTED WORKSPACE.Athletes · Staff · Season
Team roster · Published Help Center screenshot with testing records. Teams must be enabled for your organization; ask us about access.One team workspaceKeep the season organized
Keep the season organized
around your athletes
Open a team to see who’s on the roster, who’s helping run it, and how registration and schedules connect.
StaffTEAM RESPONSIBILITIES
Give staff clear responsibilities
Connect your existing staff as head coach, assistant coach, coach or manager. Team responsibilities stay separate from account permissions.
RegistrationPRODUCTS & FORMS
Connect registration to the roster
Link the products and forms families use to join. An eligible completed registration adds the selected athlete to the team without creating a duplicate membership.
Practices & gamesConnect the roster
Connect the roster
to the team schedule
Link your schedulers
Link existing schedulers or create one from the team. Review practices and games in the team calendar, with booking details close at hand.
Your team calendar
MonTueWedThuFriSatSun
Know who still needs a booking
See whether the roster is booked or which sessions need attention. Booking details identifies missing bookings and the capacity or other limits to resolve.
Roster membership Who is on the teamSession bookings Check booking results
Keep session details together
View upcoming, canceled and past sessions. Add occurrence notes for arrival times, jersey colors or what athletes should bring.
Occurrence notesArrival times · Jersey colors · What to bring
Registration & communicationRegistration and
Registration and
family updates
Share the right registration product or form for each team. Keep the participating athlete connected to the roster and use their guardian relationships to reach the family.
Registration connected to the athlete Updates for eligible athletes and guardians
CONNECTED FAMILY CONTACTS Illustrative family relationship
Parent / GuardianTheir own account
Parent / GuardianTheir own account
Participating athleteConnected to the team roster
Review eligible recipients before sending.
Duplicates are removed; unreachable families are flagged.
Duplicates are removed; unreachable families are flagged.
Welcome athletes as they join
Start an automation from the team with an Athlete joins team trigger. Use scheduler reminders for practice and game timing.
Send updates to the team
Review eligible athletes and guardians before sending. Duplicate recipients are removed, and unreachable families are flagged for follow-up. Explore Inbox & Messaging
A few practical detailsBefore you set up
Before you set up
your first team
See how Teams works with the tools you already use in CoachIQ.
How is a team different from a tag?+
A tag helps organize and filter clients. A team connects an athlete roster to staff, registration, practices, games and team automations. Importing athletes from a tag is a roster action; it does not create an ongoing sync.
Can parents register a child for a team?+
Yes. Families use the product or form connected to the team and register the participating athlete. With multiple children, they select the intended child in the registration or checkout flow.
Does joining the roster mean every session is booked?+
Check the linked scheduler’s booking result. Capacity and other limits can leave bookings incomplete even when the athlete is on the roster. Booking details shows what still needs attention.
Does a roster entry prove a season fee was paid?+
No. A roster membership, product purchase, form submission and successful session booking are separate records. Check the relevant purchase or payment record for the fee. Read the Teams setup guide
How do I access Teams?+
Open People → Teams when the feature is enabled for your organization. Existing staff permissions still apply. If you do not see Teams, contact your organization Admin or CoachIQ Support.
How do I set up my first team?+
1. Create your team: name the team, set its season, and add athletes and staff.
2. Connect practices and games: link the right schedulers and check that the roster’s bookings are complete.
3. Share registration: connect the team’s products or forms, then review the family’s path to joining.
Read the Teams setup guide.
Teams in your coaching business
See how your teams could work in CoachIQ
Bring your current roster, registration process and schedule. We’ll walk through how they fit together.
