Calendly + Venmo + a spreadsheet
Booking happens in one tool, payment in another, no-show tracking in your head. You're losing money you can't see.
Scheduling
A booking experience your clients will actually use.
CoachIQ scheduling gives sports coaches and training facilities one booking and payment flow. Set availability, define sessions, and let athletes book from your website, portal, or direct scheduler link. No texts. No group chats. No no-shows you forgot to charge for.
The problem
You shouldn't be running your calendar from a group chat.
CoachIQ replaces the Calendly, Venmo, spreadsheet, and group-chat stack many coaches use to manage bookings. Many coaches patch together separate tools for booking, payment, and follow-up - and sessions still fall through the cracks.
DMs and texts to confirm sessions
Every booking can turn into another round of messages to confirm time, payment, and details.
No payment at booking
Athletes flake. You eat the lost hour.
Multi-coach? Multi-space? Good luck.
Coordinating across coaches, spaces, and equipment in a shared calendar becomes a job nobody hired for.
How it works
Three layers. Every coaching business needs all three.
CoachIQ scheduling is built around three layers that work together: what you're available to do, what you sell, and the sessions athletes actually book.
01
Availability
Availability defines when each coach, session type, and facility resource can be booked. Set recurring weekly hours, blackout dates, and separate availability rules per session type.
02
Schedulers
Schedulers are bookable session templates. Set duration, capacity, pricing, payment requirements, and required forms before athletes ever choose a time.
03
Sessions & Bookings
Sessions are the actual booked time slots. Bookings trigger reminders, take payment, sync to calendar, and support check-in.
Booking methods
Three ways every booking happens.
Self-booking
Athlete self-booking
Athletes browse schedulers, pick a time, and book themselves from your website, portal, or shared link.
Coach-led
Manual booking
Book athletes directly from the dashboard for VIP clients, makeup sessions, walk-ins, or one-off accommodations.
Standing slots
Recurring bookings
Create weekly, bi-weekly, monthly, or custom-pattern bookings for committed athletes and subscription members.
Pricing models
Free, paid, credit, or a mix - your call per scheduler.
Free
Free sessions
Trial sessions, assessments, and makeup sessions with no charge at booking.
Paid
Direct payment
One-time payment at booking for drop-ins, evaluations, or single sessions.
Credits
Credit-based
Pre-purchased credit packages or subscriptions for packages, memberships, and recurring training.
Hybrid
Hybrid
Athletes choose at booking - use a credit or pay direct.
Credits
Sell a 10-pack today. Get paid today.
Credit packages turn one-off bookings into upfront cash flow and fewer transaction fees because athletes buy sessions before they book them.
Upfront cash flow
Get paid $450 today instead of $50 over 10 separate sessions.
Fewer transaction fees
One charge for 10 sessions instead of 10 smaller charges.
Committed athletes
Credit packages make it easier to keep athletes on a plan instead of selling every session one at a time.
Types
Two credit types
Use master credits across schedulers or scheduler-specific credits for designated session types.
Sales
Sell either way
Offer one-time packages or recurring subscriptions with monthly credit delivery.
Rules
Days, months, or never
Set credit expiration rules so old credits do not create awkward conversations later.
Value
Price by length
Charge fractional credits or multiple credits based on session length and value.
Multi-coach & resources
Every coach, every space, one calendar.
For facilities and multi-coach operations, CoachIQ handles the coordination problem without anyone running a spreadsheet on the side.
Multi-coach scheduling
Each coach has their own availability schedule and can be assigned to specific schedulers.
Resources: spaces, equipment, rooms
Attach facility resources to schedulers so booked sessions cannot collide.
Calendar & reminders
The boring stuff that decides whether your business runs.
Automated reminders
In-app notifications, SMS, and email triggered before sessions to cut no-shows.
Google Calendar sync
Connect Google Calendar so CoachIQ bookings automatically appear on your personal calendar.
Check-ins
Mark athletes as checked in from the calendar to track attendance and flag no-shows.
Waitlists
When a session fills, athletes join the waitlist and get notified when a spot opens.
Controls & settings
The settings that come up in week two - already there.
Booking windows
Limit how far in advance athletes can book.
Minimum notice
Require notice before cancellations or reschedules.
Per-athlete limits
Cap bookings per day, week, or scheduler.
Blackout dates
Block specific days or ranges for travel, holidays, or closures.
Buffer time
Auto-insert prep or transition time between sessions.
Overlapping slots
Allow controlled overlap when running parallel sessions.
Bookable everywhere
Bookable everywhere your clients meet you.
Your CoachIQ website
Embed schedulers as sections on home, services, and program pages.
The athlete portal
Existing clients book from their portal without needing a separate link.
Direct shareable links
Drop a scheduler into a DM, Instagram bio, or email signature.
Use cases
What this looks like in real coaching businesses.
Private lessons
Solo coach
One private lesson scheduler, credit-based pricing, website self-booking, cancellation rules, and Google Calendar sync.
Mixed programs
Multi-coach facility
Schedulers for privates, groups, evaluations, and camps with resources, coach availability, and credit memberships.
Seasonal groups
Camp operator
Capacity-based camp scheduler, direct payment, intake form and waiver, plus waitlist for sold-out sessions.
Scheduling questions, answered.
Athletes book through a CoachIQ scheduler: select a time slot, complete any required forms, and pay if payment is enabled. You can share schedulers through your website, social media, email signature, or direct link.
Yes. Scheduling sections embed directly on your CoachIQ site, and schedulers can also be shared as standalone links.
Yes. Set booking windows and minimum notice periods inside scheduler settings.
Yes. Connect Google Calendar so CoachIQ bookings automatically appear on your personal calendar.
CoachIQ prevents double-booking automatically. Once a slot is taken, it is removed from availability.
Yes. Create a separate scheduler for each session type, each with its own availability, pricing, capacity, and settings.
Use recurring bookings for repeating schedules. Recurring bookings are coach-initiated, not athlete self-served.
Athletes buy credit packs upfront, and credits deduct automatically when they book eligible schedulers.
When a session fills, athletes can join the waitlist and receive automatic notifications if a spot opens.
Ready when you are
Stop scheduling out of three tools.
Booking, payment, reminders, no-show tracking, multi-coach, multi-resource - one system, built for coaches.
