Busy doesn’t always mean profitable
Private Sessions can fill the calendar while producing less revenue per Coach hour than a well-priced small group.
// free facility planning tool
How many athletes does your facility need to break even?
Enter your Session mix, memberships, capacity, and monthly costs. We’ll show your break-even revenue, monthly cash result, and the numbers worth fixing before you add another Coach, program, or location.
750+Coaches & facilities
5Income sources modeled
3Stress tests included
$0No email required
// free facility planning tool
Choose the level of detail that works for you.
No email required
- 1Your month
- 2Capacity
- 3Result
START Your operating setup
Which setup matches your business today?
Choose the factual setup. We’ll tailor the result without making you complete a different calculator.
// your quick facility result
Your revenue is $902 below monthly break-even.
Based on your monthly totals and current prime-time capacity. Use the detailed model only if you want to pressure-test the assumptions.
Break-even revenue$40,459
Monthly cash result-$678
Prime-time utilization86.1%
best next move
Move more athletes onto recurring plans
Only 21.5% of modeled revenue is recurring. A stronger membership base can make the month more predictable.
// YOUR CALCULATOR SNAPSHOT
Break-even$0
Monthly result$0
PriorityReview the model
put the number into action
Book a walkthrough built around your facility.
We’ll focus the demo on your facility model and the operating work behind your next move.
750+ coaches and training facilities use CoachIQ to run the work behind the Sessions.
Model private, group, memberships, camps, and rentals together.
Use it for one facility or a multi-location plan.
Your core result is free and ungated.
// the problem
A full schedule can still hide a weak business.
Facility owners see a packed Tuesday night and assume the model is working. But revenue is not profit, max capacity is not real attendance, and one strong month does not make a safe lease.
Capacity is not opening hours
Families want the same after-school and evening slots. You can look half empty and still be full when demand peaks.
Small costs compound
Processing fees, Coach splits, software, repairs, refunds, and empty seats can erase the margin you thought you had.
// sixty seconds to clarity
Ready to see your number?
Choose your operating setup. Add the numbers you know. Change the ones you’re still testing.
// how it works
Three steps from guessing to a model you can defend.
Enter the real month
Add your Session mix, memberships, costs, Coach pay, and prime-time capacity.
Find the ceiling
See break-even, your monthly cash result, sellable capacity, and the constraint setting your current ceiling.
Choose the next lever
Compare pricing, subscriptions, athletes per hour, and Coach availability before you add fixed overhead.
// who this is for
For the Coach who now runs the whole building.
- You’re paying enough in rentals that your own space is starting to make sense.
- You have a lease and want to know which programs carry the month.
- You’re adding a Coach and need to know how many Sessions cover the hire.
- You’re considering more space or another location and want to test the downside first.
- You need a clearer model for a partner, landlord, lender, or leadership team.
// what you’ll see
Your revenue model, cost structure, and capacity—in one view.
Your operating model
See Build, Grow, or Scale in the context of how the business actually operates today.
Break-even volume
Translate the target into private Sessions, filled groups, or memberships.
Capacity ceiling
Estimate monthly revenue at full sellable prime-time capacity with the current offer mix.
Limiting constraint
See whether demand, Coach coverage, or prime-time space is setting the ceiling.
Four growth levers
Compare revenue per athlete, subscriptions, athletes per hour, and available Coach hours.
Downside test
See what happens when revenue falls, fixed costs rise, or both hit in one month.
// built around the business, not one sport
If you coach athletes in a dedicated space, you can model it here.
BasketballBaseballSoftballSoccerFootballVolleyballTennisPickleballHockeyLacrosseWrestlingGymnasticsSwimmingGolfAthletic performanceMartial artsMulti-sport
// show the math
No black box. Here’s how the calculator works.
Monthly Session revenue
Sessions per week × 4.33 × average attendance × price per athleteContribution margin
Total revenue − variable Coach pay − transaction processing feesContribution margin ratio
Contribution margin ÷ total revenueBreak-even monthly revenue
Monthly fixed costs ÷ contribution margin ratioMonthly cash result
Total revenue − fixed costs − variable costs, including debt serviceSellable prime-time capacity
The lower of available space-hours and available Coach-hoursPrime-time utilization
Booked prime-time resource-hours ÷ sellable prime-time capacityModeled revenue ceiling
Current monthly revenue ÷ sellable prime-time utilization, assuming the current mix scales proportionallyResults are cash-planning estimates based on the numbers you enter. Debt service is treated as a monthly cash outflow, so this is not an accounting income statement or financial, tax, lending, accounting, or legal advice.
// the calculation is the plan
The next job is running the business behind the number.
The calculator shows how many athletes, Sessions, and memberships your model needs. CoachIQ gives your facility one place to run the work that gets you there.
Book a free CoachIQ demoMonthly subscription. No annual contract.Scheduling that respects Coaches and space
Set Coach availability, Session capacity, locations, and rules without managing the week through DMs.
Billing connected to the schedule
Sell credits, packs, memberships, camps, and one-time products through the same system athletes use to book.
One record for each athlete
Keep bookings, billing, credits, forms, messages, and program access tied to the right athlete and family.
Operations that grow with the facility
Run one Coach, a staff of 15, or multiple locations without rebuilding your operating system each time.
// common questions
What facility owners ask before they trust the number.
How do you calculate a facility’s break-even point?
Add monthly fixed costs, then divide by the contribution margin ratio. Contribution margin is the revenue left after variable costs such as Coach pay and transaction processing.
How accurate is this calculator?
The formulas are straightforward. Accuracy depends on your inputs. Current owners should use three- to six-month averages. New facilities should use conservative assumptions.
Which expenses should I include?
Include rent, CAM charges, payroll, Coach pay, utilities, insurance, software, marketing, processing fees, debt, cleaning, maintenance, replacement, and a reserve.
Should owner pay count as an expense?
Yes, if you want to know whether the facility supports a real job for the owner. A model that requires the owner to work for free is not showing the full cost.
How many athletes does a facility need to break even?
There is no reliable athlete-count answer without knowing what each athlete buys. Find break-even revenue first, then compare it with monthly revenue per active athlete or family.
Can I use it for multiple locations?
Run each location separately first. A combined model can hide one weak location behind a strong one. Then use the Scale path to test the next site.
Is it only for basketball facilities?
No. It works across basketball, baseball, softball, soccer, football, volleyball, tennis, hockey, lacrosse, golf, gymnastics, martial arts, athletic performance, and multi-sport training.
// start with the number
Know your break-even. Then build the system to hit it.
Use your real Session mix, costs, and capacity before the next lease, hire, price change, program, or location.
No email required for the calculator. No annual contract for CoachIQ.