// free facility planning tool

Sports Training Facility Profit & Break-Even Calculator

This free calculator estimates monthly cash result, break-even revenue, and prime-time utilization for coaches and the facilities they run. Enter your Session mix, memberships, capacity, and monthly costs. We’ll show your break-even revenue, monthly cash result, and the numbers worth fixing before you add another Coach, program, or location.

750+Coaches & facilities

5Income sources modeled

3Stress tests included

$0No email required

Built for coaches and the facilities they run—from the first lease to multiple locations.

// free facility planning tool

Choose the level of detail that works for you.

No email required

START Your operating setup

Which setup matches your business today?

Choose the factual setup. We’ll tailor the result without making you complete a different calculator.

CHOOSE Calculator depth

How much detail do you want?

Both versions give you a useful result before asking for contact information. Pick the one that matches the time and numbers you have available.

More preciseDetailed model

Twenty-eight inputs. About 5 minutes.

Revenue mix and full costs
Capacity ceiling and growth levers
Three downside scenarios

Build detailed model

01 One real month

Start with the totals you already know.

Four numbers replace the original 24-field revenue and cost model. The detailed version is still available when you want it.

Total monthly revenueUse actuals or a conservative projection for one month.$/ monthRecurring monthly revenueMemberships and subscriptions collected or committed each month.$/ monthFixed monthly costsLease or rent, owner pay, salaries, utilities, insurance, debt, and overhead.$/ monthCoach pay and variable costsCoach pay, processing fees, and costs that rise with Session delivery.$/ month

02 Capacity snapshot

How full are the hours athletes want most?

Three inputs are enough to show whether demand, Coach coverage, or prime-time space is the current constraint.

Active athletesAthletes active now or realistically expected in the modeled month.AthletesSellable prime-time hoursWeekly hours your space and Coaches can actually support.Hours / weekPrime-time hours already bookedBooked or projected weekly hours during the times families want most.Hours / week

// your quick facility result

Your revenue is $902 below monthly break-even.

Based on your monthly totals and current prime-time capacity. Use the detailed model only if you want to pressure-test the assumptions.

Break-even revenue$40,459

Monthly cash result-$678

Prime-time utilization86.1%

best next move

Move more athletes onto recurring plans

Only 21.5% of modeled revenue is recurring. A stronger membership base can make the month more predictable.

Want more precision? Use the detailed model

750+ coaches and training facilities use CoachIQ to run the work behind the Sessions.

Model private, group, memberships, camps, and rentals together.

Use it for one facility or a multi-location plan.

Your core result is free and ungated.

// the problem

A full schedule can still hide a weak business.

Facility owners see a packed Tuesday night and assume the model is working. But revenue is not profit, max capacity is not real attendance, and one strong month does not make a safe lease.

Busy doesn’t always mean profitable

Private Sessions can fill the calendar while producing less revenue per Coach hour than a well-priced small group.

Capacity is not opening hours

Families want the same after-school and evening slots. You can look half empty and still be full when demand peaks.

Small costs compound

Processing fees, Coach splits, software, repairs, refunds, and empty seats can erase the margin you thought you had.

// sixty seconds to clarity

Ready to see your number?

Choose your operating setup. Add the numbers you know. Change the ones you’re still testing.

// how it works

Three steps from guessing to a model you can defend.

// Step 01

Enter the real month

Add your Session mix, memberships, costs, Coach pay, and prime-time capacity.

// Step 02

Find the ceiling

See break-even, your monthly cash result, sellable capacity, and the constraint setting your current ceiling.

// Step 03

Choose the next lever

Compare pricing, subscriptions, athletes per hour, and Coach availability before you add fixed overhead.

// who this is for

For the Coach who now runs the whole building.

You’re paying enough in rentals that your own space is starting to make sense.
You have a lease and want to know which programs carry the month.
You’re adding a Coach and need to know how many Sessions cover the hire.
You’re considering more space or another location and want to test the downside first.
You need a clearer model for a partner, landlord, lender, or leadership team.

// what you’ll see

Your revenue model, cost structure, and capacity—in one view.

Your operating model

See Build, Grow, or Scale in the context of how the business actually operates today.

Break-even volume

Translate the target into private Sessions, filled groups, or memberships.

Capacity ceiling

Estimate monthly revenue at full sellable prime-time capacity with the current offer mix.

Limiting constraint

See whether demand, Coach coverage, or prime-time space is setting the ceiling.

Four growth levers

Compare revenue per athlete, subscriptions, athletes per hour, and available Coach hours.

Downside test

See what happens when revenue falls, fixed costs rise, or both hit in one month.

// built around the business, not one sport

If you coach athletes in a dedicated space, you can model it here.

BasketballBaseballSoftballSoccerFootballVolleyballTennisPickleballHockeyLacrosseWrestlingGymnasticsSwimmingGolfAthletic performanceMartial artsMulti-sport

// show the math

No black box. Here’s how the calculator works.

Monthly Session revenue

Sessions per week × 4.33 × average attendance × price per athlete

Contribution margin

Total revenue − variable Coach pay − transaction processing fees

Contribution margin ratio

Contribution margin ÷ total revenue

Break-even monthly revenue

Monthly fixed costs ÷ contribution margin ratio

Monthly cash result

Total revenue − fixed costs − variable costs, including debt service

Sellable prime-time capacity

The lower of available space-hours and available Coach-hours

Prime-time utilization

Booked prime-time resource-hours ÷ sellable prime-time capacity

Modeled revenue ceiling

Current monthly revenue ÷ sellable prime-time utilization, assuming the current mix scales proportionally

Results are cash-planning estimates based on the numbers you enter. Debt service is treated as a monthly cash outflow, so this is not an accounting income statement or financial, tax, lending, accounting, or legal advice.

// the calculation is the plan

The next job is running the business behind the number.

The calculator shows how many athletes, Sessions, and memberships your model needs. CoachIQ gives your facility one place to run the work that gets you there.

Book a free CoachIQ demoMonthly subscription. No annual contract.

Scheduling that respects Coaches and space

Set Coach availability, Session capacity, locations, and rules without managing the week through DMs.

Billing connected to the schedule

Sell credits, packs, memberships, camps, and one-time products through the same system athletes use to book.

One record for each athlete

Keep bookings, billing, credits, forms, messages, and program access tied to the right athlete and family.

Operations that grow with the facility

Run one Coach, a staff of 15, or multiple locations without rebuilding your operating system each time.

// common questions

What facility owners ask before they trust the number.

How do you calculate a facility’s break-even point?

Add monthly fixed costs, then divide by the contribution margin ratio. Contribution margin is the revenue left after variable costs such as Coach pay and transaction processing.

How accurate is this calculator?

The formulas are straightforward. Accuracy depends on your inputs. Current owners should use three- to six-month averages. New facilities should use conservative assumptions.

Which expenses should I include?

Include rent, CAM charges, payroll, Coach pay, utilities, insurance, software, marketing, processing fees, debt, cleaning, maintenance, replacement, and a reserve.

Should owner pay count as an expense?

Yes, if you want to know whether the facility supports a real job for the owner. A model that requires the owner to work for free is not showing the full cost.

How many athletes does a facility need to break even?

There is no reliable athlete-count answer without knowing what each athlete buys. Find break-even revenue first, then compare it with monthly revenue per active athlete or family.

Can I use it for multiple locations?

Run each location separately first. A combined model can hide one weak location behind a strong one. Then use the Scale path to test the next site.

Is it only for basketball facilities?

No. It works across basketball, baseball, softball, soccer, football, volleyball, tennis, hockey, lacrosse, golf, gymnastics, martial arts, athletic performance, and multi-sport training.

// start with the number

Know your break-even. Then build the system to hit it.

Use your real Session mix, costs, and capacity before the next lease, hire, price change, program, or location.

Book a free CoachIQ demo

No email required for the calculator. No annual contract for CoachIQ.